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	CRITICAL SYSTEMS COMPLIANCE REPORT

Year 2000 Critical System Compliance Report - September, 1999

Agency/Department	System Category	Brief Function Statement	Status	Expected Completion Date	Comments
Assessor	Mainframe	Assessment Tax System – Assessor Segment	Compliant	N/A
	Departmental	Filenet Document Retrieval System	Compliant	N/A
	Interfaces		Compliant	N/A
	Embedded Systems		Compliant	N/A
	PC’s		Compliant	N/A
Auditor-Controller	Mainframe	CAPS	Non-compliant	10/31/99	Testing in progress
		Assessment Tax System – Auditor Segment	Non-compliant	10/15/99	Testing in progress
	Departmental	CUBS Collections System	Compliant	N/A
	Interfaces	Bank EFT, Credit Union, CAPS internal County CAPS interfaces, etc.	Compliant	N/A	All interfaces coming into CAPS from County agencies/ departments will have the century applied automatically by CAPS. Interfaces from CAPS to other County agencies/ departments will not be changed unless specifically requested. Outside entities who receive interfaces from CAPS have been contacted and all defined changes for Y2K have been addressed
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s	Currently being tested with NSTL 2000 program	Compliant	9/99	A very limited number of PC’s remain to be replaced by 9/99
Clerk of the Board	Mainframe	Assessment Appeals Tracking System	Non-compliant	10/99	Beginning 9/99 vendor will review all program code to endure Y2K compliance where necessary.
	Departmental	BCC/COI	Compliant	N/A
		FILENET	Compliant	N/A
		LASAR (BOS Agenda Tracking System)	Compliant	N/A
		Petty Cash MS Money	Compliant	N/A
Clerk of the Board (cont.)		COBIS (COB Indexing System)	See comment	N/A	Database updated and hardcopy report printed. System will be retired 12/1/99
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s	HOA Network PC’s	Compliant	N/A	All PC’s upgraded 7/99
Clerk-Recorder	Mainframe	Vitals	Compliant	N/A
		Grantee/Grantor	Compliant	N/A
	Departmental	Imaging	Compliant	N/A
		Electronic Recording	Compliant	N/A
		Fictitious Business Names	Compliant	N/A
		Marriage License	Compliant	N/A
		Cashiering	Non-compliant	10/99
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s		Compliant	N/A
Community Services Agency	Mainframe	No reportable systems	N/A	N/A
	Departmental	OCPAGES Case Management System	Compliant	N/A
		Napis Area Agency on Aging Database	Compliant	N/A
		VETPRO	Compliant	N/A
		CSA Departmental Accounting Systems	Non-compliant	11/99	Currently migrating dBASE/Symphony programs to Access/Excel
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s		Compliant	N/A	All Systems tested using NSTL 2000
County Counsel	Mainframe	No reportable systems	N/A	N/A
	Departmental	CyCom County Law System	Compliant	N/A
County Counsel (cont.)		Network Servers (software upgrades)	In progress	10/99	Lockheed Martin project
		Legal Research CD Tower	In progress	10/99	Lockheed Martin project
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s		Compliant	N/A
County Executive Office	Mainframe	IBM 9672-R64	Compliant	N/A
		Unisys 2200	Compliant	N/A
		Mainframe software applications	*	*	* See Attachment IV
		Iceberg DASD	Compliant	N/A
		Automated Tape Silo	Non-compliant	9/99	Y2K code revisions In test
		IBM Communications System Newbridge Multiplexer	Compliant	N/A
	Departmental	Internet Server	Non-compliant	9/99	NT SQL upgrade required
		Intranet Server	Non-compliant	9/99	NT SQL upgrade required
		Internet Development Server	Non-compliant	9/99	NT SQL upgrade required
		Data Center LAN Routers	Compliant	N/A
		Hall of Administration File Server and network	Compliant	N/A
		ATM Wide Area Network	Non-compliant	N/A	Requires minor software upgrade 9/99
		46020 Network Management System	Compliant	N/A
		Work request tracking System	Non-compliant	10/99	Testing and data conversion in progress
		TRAC Applicant Tracking	Compliant	N/A
		OCTNET SL100 Telephone Switch	Compliant	N/A	Per vendor certification
		OCTNET SL1 Telephone Switches	Compliant	N/A
		OCTNET Voice Mail System Application Software	Compliant	N/A
		Manager Plus Telephone Billing System	Compliant	N/A	Per vendor certification
		Telephone Switch Interface Unit PC’s	Non-compliant	9/99	PC’s currently being replaced
	Interfaces		*	*	* See Attachment IV
	Embedded Systems	Data Center Door Security	Compliant	N/A
County Executive Office (cont.)		Data Center Environmental Systems	Non-compliant	9/99	Minor Firmware replacements required
	PC’s	HOA Network	Compliant	N/A
		Data Center PC’s	Non-compliant	10/99	90% tested. Upgrades and replacements in progress
District Attorney	Mainframe	DA30 Child Support Warrant Writing System	Compliant	N/A
	Departmental	Hewlett Packard Child Support Enforcement System (disburses child support collections)	Compliant	N/A	Compliant as of July 1, 1999
		Network 5 servers 2 servers (at ARC and SARC)	Non-compliant Non-compliant	9/15/99 9/15/99	Currently installing Netware5 Replacing servers
	Interfaces	Internal interfaces to/ from County systems Welfare Case Data System DA30 Warrant Writing System External interfaces to/ from State systems DOJ Parent Locator Systems FTB Child Support Collection System IRS/FTB Tax Intercept System Earnings Development Dept System Credit Reporting System	Compliant Compliant Non-compliant Compliant Non-compliant Non-compliant Non-compliant	N/A N/A 9/10/99 N/A 9/10/99 9/20/99 11/15/99	State required by 10/18/99 State required by 12/01/99 State required by 10/18/99 State required by 1/1/00
	Embedded Systems	Civic Center buildings	Compliant	N/A	Lessor has stated compliance
		Other DA buildings	Unknown *	N/A	* DA is tenant in buildings rented by SSA and County (Justice Centers) Other departments have primary responsibility.
	PC’s	Windows 98 PC’s being installed	Non-compliant	10/15/99	PC deployment in progress
Health Care Agency	Mainframe	Death Indexes/Statistics	*	9/99	* Death Indexes/Statistics System has been replaced with compliant AVSS System (see HCA Departmental Systems). Will be completely eliminated when final data conversion of archived records is completed 9/99
HCA (cont.)		Animal Control Licensing System	Compliant	N/A
	Departmental	Compaq File Server, E Mail Server, Print Server and Communications Server	Compliant	N/A
		DEC File Server and Print Server	Compliant	N/A
		Bay Network Routers, Hubs, Network software	Compliant	N/A
		Microsoft Exchange Email software	Compliant	N/A
		Microsoft NT Operating System	Compliant	N/A
		Custodian of Records Request Tracking	Compliant	N/A
		Financial Management Data System	Compliant	N/A
		Emergency Medical Services Program Monitoring System	Compliant	N/A
		Correctional Medical Services CHART	Compliant	N/A
		Correctional Medical Services CIPS	Compliant	N/A
		Behavioral Health/Drug Abuse/Alcohol Management System	Compliant	N/A
		Methadone Dispensing and Client Database	Compliant	N/A
		Animal Shelter Impound/Bite Tracking System	Compliant	N/A
		Animal Control Officer Field Tracking	Compliant	N/A
		Automated Vital Statistics (AVSS)	Compliant	N/A
		California Children’s Services Case Management	Compliant	N/A
		Environmental Health Hazardous Materials HAZMAT	Compliant	N/A
		Environmental Health Sweeps III inspections and billings	Compliant	N/A
		Immunization Statistics and Vaccine Usage	Compliant	N/A
		Public Health Laboratory Specimen tracking	Compliant	N/A
		Refugee Preventive Health System	Compliant	N/A
		Certified Unified Program Agency (CUPA)	Compliant	N/A
		AIDS Services Case Management System	Compliant	N/A
HCA (cont.)	Interfaces	Short-Doyle File Format for Medi-Cal Claims	Non-compliant	7/00	The State has agreed to accept the current format from all Counties until 7/1/01. HCA expects to complete modifications to the interface by July, 2000
		Short-Doyle File Format for Explanation of Balance	Non-compliant	7/00	See note above
		Client Services Information System	Compliant	N/A	The CSI file format is compliant by design. HCA is coordinating implementation with the State
		Drug Addiction, Alcohol Dependency System (CADDS)	Non-compliant	*	* The State has not yet published new format. HCA is coordinating implementation with the State
		CAPS Budget Interface	Compliant	N/A
		CATS Common Application Transaction System	Compliant	N/A
		AJS Automated Jail System	Compliant	N/A
		AVSS Hospitals	Unknown	N/A	Participating hospitals use their own PC’s to submit birth information to AVSS. A site visit and follow up letter was sent to all OC hospitals that participate in AVSS as a reminder to ensure that all PC’s are Y2K compliant
	Embedded Systems	HCA uses facilities throughout the County in order to provide healthcare services. Some of these facilities are owned by Orange County, some are owned by private business.		7/99	Lessors and PF&RD have been asked to submit Y2K compliance statements for embedded systems.
	PC’s	PC's are being tested with NSTL 2000 testing program	Compliant	N/A
Housing & Community Development	Mainframe	No reportable systems	N/A	N/A
	Departmental	AS400 System	Compliant	N/A
	Interfaces	CAPS Interface	Compliant	N/A
HCD (cont.)	Embedded Systems	Leased space	Compliant	N/A
	PC’s		Compliant	N/A
Integrated Waste Management	Mainframe	No reportable systems	N/A	N/A
	Departmental	AS400 Landfill Collection & Accounts Receivable (SWABBIE)	Non-compliant	10/99
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	Landfill environmental control systems	Compliant	N/A
		Leased space			Compliance statement for HVAC, elevators, etc. requested from building lessor
	PC’s	All systems tested	Compliant	N/A
Internal Audit	Mainframe	No reportable systems	N/A	N/A
	Departmental	No reportable systems	N/A	N/A
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s	All systems tested	Compliant	N/A
John Wayne Airport	Mainframe	No reportable systems	N/A	N/A
	Departmental	Terminal Lighting	Compliant	N/A
		HVAC	Compliant	N/A
		Parking Revenue System	Compliant	N/A
		Noise Data Entry System	Compliant	N/A
		Automated Vehicle Inventory System	Compliant	N/A
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	All identified systems, e.g. elevators, escalators, etc.	Compliant	N/A
	PC’s	All systems tested with NSTL 2000 program	Compliant	N/A
Marshal	Mainframe	MCPS	Non-compliant	10/26/99	Being replaced by new Marshal Automated Civil Process System (MACPS) 10/99
Marshal (cont.)	Departmental	Network	Compliant	N/A
	Interfaces	MCPS interface to Auditor-Controller	Non-compliant	10/26/99	Being replaced by new Marshal Automated Civil Processing System interface 10/99
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s		Compliant	N/A
Orange County Public Library	Mainframe	No reportable systems	N/A	N/A
	Departmental	Unix server hardware and operating system	Compliant	N/A
	Interfaces	Third party vendors	N/A	N/A	No critical interfaces
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s	PC’s and networks	Compliant	N/A	Upgrades in process
Planning & Development Services	Mainframe	No reportable systems	N/A	N/A
	Departmental	DEC-Word processing	Compliant	NA
		Network NT Servers, Network Communication controllers	Compliant	N/A
		Sierra Permits System	Non-compliant	10/99	Y2K compliant system will be implemented 10/99. Project on schedule.
		DEC – Grading Fee Tracking	Non-compliant	11/99	New compliant system in testing. Project on schedule for 11/99
	Interfaces	Microbilling Download File	Compliant	N/A
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s		Compliant	N/A
Probation	Mainframe	Accounts Receivable System	Non-compliant	10/99	The Unysis/Mapper system is being replaced with a Y2K compliant AS400 system. Replacement project is on schedule
	Departmental	AS400	Compliant	N/A
Probation (cont.)		Merlin Telephone Systems	Compliant	N/A
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	Systems are under review	*	*	* Written confirmation of compliance has been requested from providers.
	PC’s	PC’s and Operating Systems	Compliant	N/A
Public Defender	Mainframe	No reportable systems	N/A	N/A
	Departmental	Oracle Case Management System	Non-compliant	9/99	Juvenile system module in test
		Citrix/Winframe dial up modems	Compliant	N/A
		Network Operating Systems	Non-compliant	9/99	MS and Novell patches being applied
	Interfaces	CAPS	Compliant	N/A
	Embedded Systems	No known reportable systems	N/A *	N/A	* Lessors and facility managers have been notified
	PC’s	PC’s are currently being tested using NSTL 2000 program	*	*	* Any non-compliant PC’s will be upgraded or replaced
Public Facilities & Resources Dept.	Mainframe	MESIS Fleet Management System	Non-compliant	12/99	Mainframe application is being retired and replaced by a new compliant Fleet Management System.
	Departmental	DEC All-in-One system	Non-compliant	11/99	DEC System will be retired. All critical applications have been identified and are being replaced with PC network based solutions
		County Property Permits System	Non-compliant	10/99	A new compliant permitting system is currently being developed and will be completed, tested and implemented around October 1999.
		Facilities Operations Job Management System	Compliant	N/A
		Weights and Measures System	Non-compliant	11/99	A vendor has been selected for replacement of this system
Public Facilities & Resources Dept. (cont.)		ASKSAM	Non-compliant	11/99	Legally required data will be stored in both hard copy and soft copy media. Data will be stored in a Y2K compliant database in the event that the entire application is not converted by Y2k transition
		Leasing/Insurance Application	Non-compliant	11/99	Legally required data will be stored in both hard copy and soft copy media. Data will be stored in a Y2K compliant database in the event that the entire application is not converted by Y2k transition
		Geomatics Applications	Compliant	N/A
		Automated Timekeeping System	Compliant	N/A
		Lark System	Compliant	N/A	State of California system
		Weather Monitoring System	Non-compliant	11/99	Hardware and Operating System not compliant. Plan to upgrade. Alternative sources for weather information and data exist in event of system non-availability
		Network Communications Equipment	Compliant	N/A
		Network NT Servers	Non-compliant	10/99	Hardware is compliant per vendor specifications. Most server operating systems are at compliant version, and all will be compliant by 10/99
	Interfaces	CAPS interfaces to PFRD timekeeping and financial systems	Compliant	N/A	Auditor-Controller system is Y2K compliant. Coordinating with Auditor-Controller to ensure no problems will exist in producing this file
		CAPS download of Santa Ana River Project Labor Data	Compliant	N/A	Auditor-Controller system is Y2K compliant. Coordinating with Auditor-Controller to ensure no problems will exist in producing this file
Public Facilities & Resources Dept.	Embedded Systems	Parking	Non-compliant	12/99	System is currently being replaced. Criticality is being reassessed.
		Facilities HVAC, Building Access, etc	Compliant	N/A
		Master Traffic Controller	Compliant	N/A
		Personal Duress System at Juvenile Hall	Non-compliant	12/99	New Y2K compliant system to be installed.
	PC’s	95% of all desktop computers have been inventoried and tested. Inventory and testing at remote sites is in progress. Additional systems identified and further testing required.	Non-compliant	11/99	Inventory and testing at remote sites in progress
Registrar of Voters	Mainframe	Data General MV/25000 Election Information Management System	Compliant	N/A
		Data General MV/4000 Ballot Counting System	Compliant	N/A
	Departmental	HP Brio Windows 95 server – Image Retrieval System	Compliant	N/A
		HP Brio Windows NT Ballot Layout and Publishing System	Compliant	N/A
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s	HP Vectra Workstations, IBM ValuePoint and Clone PC’s	Compliant	N/A
Sheriff-Coroner	Mainframe	Computer Aided Dispatch	Compliant	N/A
		OCATS Telecommunication System	Compliant	N/A
		Central Juvenile Index (CJI)	Compliant	N/A
		Local Arrest Records (LARS)	Compliant	N/A
		Department Records (DR)	Compliant	N/A
		Automated Check System (ACS)	Compliant	N/A
		Court Order and Registrants – fingerprints and photos	Compliant	N/A
		Citper and Citveh – personal and vehicle citations	Compliant	N/A
		Automated Warrant System (AWSS)	Compliant	N/A
Sheriff-Coroner (cont.)		Automated Jail System (AJS)	Compliant	N/A
		Coroner Case Management System (CME)	Compliant	N/A
	Departmental	Sheriff Budget System	Compliant	N/A
		Equipment Inventory System	Compliant	N/A
		Equipment Service Calls	Compliant	N/A
		Radio Paging System	Non-compliant	9/99	Remediation in progress
	Interfaces	DOJ	Compliant	N/A	Testing completed
	Embedded Systems	Repairs and replacements in progress
	PC’s		*	11/99	* Currently testing. Non-compliant machines will be replaced or u[graded
Social Services Agency	Mainframe	WCDS Welfare Client Data System	Compliant	N/A
		GIS/GAIN Index and Benefit Issuance for CalWorks	Compliant	N/A
		CWS/CMS	Compliant	N/A
		CIS/OCH	Compliant	N/A
	Departmental	VACS Overpayment/Over Issuance Tracknig System	Compliant	N/A
		Optivity Network Management System	Compliant	N/A
	Interfaces	No reportable systems	N/A	N/A
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s	Tested	Compliant *	N/A	* A small number of PC’s will be replaced before 9/99
Treasurer-Tax Collector	Mainframe	Secured Property Tax Billing and Collection Systems	Compliant	N/A	testing in progress
		Supplemental Property Tax Billing and Collection	Compliant	N/A	testing in progress
		Redemption Delinquent Property Tax Billing and Collection	Compliant	N/A	testing in progress
		Unsecured Property Tax Billing and Collection	Compliant	N/A	testing in progress
		Treasurer Fund Accounting	Compliant	N/A	testing in progress
		Treasurer Portfolio Accounting	Compliant	N/A
	Departmental	Remittance Processing	Compliant	N/A
Treasurer-Tax Collector (cont.)		Cashiering/Back Office System	Non-compliant	9/99	System development on target for completion 9/99.
		Public Defender billing and collection system	Compliant	N/A
		Defined Benefits tracking system for extra help employees	Non-compliant	12/99
	Interfaces	Tax data sold to tax services and title companies	Compliant	N/A
		Refund Interface	Compliant	N/A
		Lien Filing	Compliant	N/A
		Treasurer Daily Bank Interfaces	Compliant	N/A
		Treasurer Fund Accounting transactions	Compliant	N/A
		Treasurer Bank Software	Compliant	N/A
	Embedded Systems	No reportable systems	N/A	N/A
	PC’s	Tested using NSTL 2000 program	Compliant	N/A