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Title: Public Affairs Intern with the Clerk – Recorder Department (unpaid internship)
Name and Location of Agency/Department Requesting Intern:
Orange County Clerk – Recorder Department
Hall of Finance and Records
12 Civic Center Plaza, Santa Ana, CA 92702.
Functions of Agency/Department:
The Orange County Clerk-Recorder is a directly elected countywide official who
oversees a department that is responsible for examining and recording all documents
that deal with establishing ownership of land in the county, or as required by
statute, and maintains a permanent record and indexes of all documents for public
viewing. In addition, the Clerk-Recorder Department provides certified copies
requested by the public and records all lawful documents such as deeds, deeds
of trust, judgments, liens, affidavits and Uniform Commercial Code Financial
Statements. The department also accepts Passport applications, and the filing
of Births, Deaths and Marriage records.
The department also files records of surveys, parcel maps, subdivisions, and assessment maps and Assessor’s Plot Maps. The Clerk-Recorder Department also issues Marriage Licenses; Fictitious Business Name Statements; licenses for Photocopier, Process Server and Unlawful Detainer Assistance; performs civil wedding ceremonies; administers oaths of office; and maintains official county records and indices for documents pertaining to the above activities.
The department also oversees the Orange County Archives, which features a premier collection of government records and other materials documenting the rich history of Orange County.
Duties may include assisting the Director of External Affairs and senior staff with day-to-day activities within a governmental department. Students or recent graduates will perform duties from basic office duties to activities that include the application of higher-level skills acquired through academic training or experience. Duties may include one or more of the following activities:
Prepare and help distribute letters, press releases and concept letters to local media;
Write letters regarding public policy issues or proposed bills;
Assist the department with analyzing and summarizing current or pending legislation;
Conduct research and analysis for special assignments or projects;
Assist with other public policy issues that affect the department;
Update and/or create resource materials; and
General office duties as assigned.
This position is best suited for students or recent graduates, majoring in or having a strong interest in: Political Science, Public Administration, Law, Public Affairs, Social Sciences, Social Ecology, Public Policy, Communications, Public Relations or related fields.
Skills, Training or Qualifications:
Excellent written and oral communication skills; ability to research information using various resources and prepare reports and other correspondence; experience with Microsoft Office Suite, especially Word and Excel; reliable, outgoing, and able to work with little or no supervision. Previous office experience preferred. A basic knowledge of Orange County/state government is a plus. Professional appearance and business attire required.
Minimum 10 – 15 hours per week for 3 or more months. Hours must be scheduled during regular business hours (Monday through Friday between 8 a.m. and 5 p.m.). Summer internships are available.
Benefits Available to Intern:
Although this is an unpaid internship, students and recent graduates are offered an excellent opportunity to:
Build resumes/work history and explore career options
Apply skills and knowledge acquired in an academic setting to the workplace
Intern with one of the premier employers in the region